Gifts & Hospitality Policy – External Version 6 Before accepting or offering a Business C ourtesy , Schneider Electric employees must review their local charts of approval and received necessary pre - approval if needed. Business C ourtesies offered by Schneider are entered without delay in its accounting document s. They are precisely and clearly identified in the accounts and are unequivocally worded (e.g. equivocal wording: miscellaneous expenses, other, expense reports without receipt, etc .). “I don’t know the value of the Business C ourtesy ...” If you are given a Business C ourtesy in a face - to - face setting, and you are unable to immediately ascertain wh at its value is and if you need pre - approval or not , you may seek approval for such Business C ourtesy upon your return to the office following the process described in section 3 . If approval is not given, you must make immediate arrangements for its return, explaining politely why you are unable to accept it. “But it would be impolite to refuse...” Employees may encounter situations where they feel social pressure to accept a Business C ourtesy that goes beyond Schneider Electric ’s Gifts & Hospitality policy , and do not wish to offend the donor. In such case, employees have to decide on the spur of th e moment and must use their judgment. In practice, a polite refusal, by referring to Schneider Electric ’s internal policy, may well be understood. “Surely there is no problem with a seasonal gift...” Similar dilemmas can apply to seasonal gift - giving, for example at Christmas , Ramadan or during the New Year period. Schneider’s polic y applies all year round. As such, employees need to ensure that they do not offer or accept anything that does not align with this policy during such seasonal periods by respecting the rules defined in this policy. What about Innovation Summits related Hospitality Package? Global guidelines are set up specifically for Innovation Summits, which may include specific rules for related Hospitality Packages, validated in advance by Group Compliance Team. Such rules may include local review by Compliance Officers: to do so, the Hospitality Package must be approv ed as defined in Section 3. 3. Approval Process 4. Accounting Controls 5. Common Dilemmas